Terms & Conditions

2.1 Reservations: All bookings are subject to availability and confirmation by Antarctica Direct. A deposit is required to secure your reservation.

2.2 Pricing: All prices are quoted in USD (US Dollars). Prices are based on current rates and may be subject to change until booking is confirmed. We reserve the right to adjust prices due to changes in operator fees, fuel surcharges, currency fluctuations, or other factors beyond our control.

2.3 Payment Terms: Payment plans are available. Full payment is typically required 90 days before departure, or as specified in your booking confirmation. Late payments may result in cancellation with applicable fees.

2.4 Currency: All transactions are processed in USD. International customers may see currency conversion fees from their financial institution.

5.1 Itinerary Changes: Antarctic expeditions operate in extreme conditions. Weather, logistics, and safety may require itinerary modifications. We and ALE reserve the right to alter routes, activities, or schedules without liability, provided the core adventure objectives are maintained.

5.2 Schedule Changes: Flight schedules are subject to weather conditions and operational requirements. Delays, early departures, or extended stays may occur. We are not liable for additional costs incurred due to schedule changes.

5.3 Adventure Cancellation: If an adventure is cancelled by ALE or us due to operational or safety reasons, we will offer alternative dates or a full refund (less any non-refundable expenses already incurred).

6.1 Health & Fitness: Antarctic adventures require a reasonable level of health and fitness. Some adventures require specific physical capabilities (e.g., mountaineering, skiing). You are responsible for assessing your fitness level and disclosing any medical conditions that may affect your participation.

6.2 Documentation: You are responsible for obtaining valid passports, visas (if required), and any necessary travel permits. We are not liable for refusal of entry due to inadequate documentation.

6.3 Travel Insurance: Comprehensive travel insurance covering medical evacuation, trip cancellation, and adventure activities is mandatory for all participants. We recommend policies specifically covering polar travel.

7.1 Assumption of Risk: Antarctic travel involves inherent risks including extreme weather, remote locations, limited medical facilities, and physical challenges. By booking, you acknowledge and accept these risks.

7.2 Limitation of Liability: To the maximum extent permitted by law, Antarctica Direct, ALE, and their respective operators, employees, and agents are not liable for:

• Personal injury, illness, or death resulting from participation
• Loss or damage to personal belongings
• Consequential, indirect, or incidental damages
• Costs incurred due to weather-related delays or cancellations
• Acts of third parties, natural disasters, or force majeure events

7.3 Maximum Liability: Our total liability is limited to the amount paid for the specific adventure booked.

11.1 Governing Law: These terms are governed by the laws of the jurisdiction in which Antarctica Direct operates, without regard to conflict of law principles.

11.2 Dispute Process: We encourage direct communication to resolve any disputes. If a resolution cannot be reached, disputes shall be resolved through binding arbitration or in a court of competent jurisdiction.